Recurrency Purchasing helps optimize your purchasing strategies by integrating smart recommendations, allowing teams to make informed decisions and avoid understocking or overstocking.
Recurrency offers two workflows for generating Purchase Orders, allowing you to tailor the platform to fit your replenishment models. Learn more about Purchase Targets vs. Purchase Groups here.
Purchase Targets
Via the Purchase Targets tab, Recurrency helps you manage your purchasing by tracking all supplier-locations and their corresponding items. The system notifies you when these items are ready for purchase, changing their status to "ready" based on either purchase targets or review cycle timing, ensuring timely and efficient ordering.
Purchase Targets: Recurrency alerts you when the total value of items ready for purchase exceeds a supplier's predefined purchase target, helping you meet minimum order requirements and optimize order sizes.
Review Cycle: Set review cycles for specific suppliers or items. Even if purchase targets aren’t met, Recurrency will notify you when it's time to review and place an order based, even if targets haven't been reached.
In the Purchase Targets tab, begin by selecting the suppliers and locations for which you want to create POs, then click ‘PO Builder to proceed with the Purchase Order flow.
Purchase Groups
The Purchase Groups feature enables hub-and-spoke aggregation, allowing you to combine purchasing needs across multiple locations into a streamlined workflow. You can define, save, and manage groups of locations for efficient purchasing from a single supplier. Similar to the Purchase Targets tab, you can track purchase targets, percentage to target and review cycles - but each Purchase Group does so across all locations within the purchase group.
Hub and Spoke Model Support:
Recurrency supports displaying all locations within a purchase group in a single line, simplifying order management and enhancing visibility into purchasing activities.
Grouping locations within a single line can be enabled by Admins via the Settings page.
Alternatively, you can choose to view locations as individual lines for more detailed tracking and flexibility based on your needs
By utilizing Purchase Groups, you can save time, reduce redundancy, and focus on optimizing your purchasing strategy while strengthening vendor negotiations. Once you’ve selected a purchase group or a combination of groups, you can continue through the PO Builder flow.
Leveraging the PO Builder
The PO Builder is a powerful tool that guides you through the purchasing workflow, allowing you to optimize your inventory management efficiently. Here’s how to navigate its features:
Item Review
Once you select your suppliers and locations, clicking on "PO Builder" takes you to a detailed page where you can review all line items associated with your selected supplier-location pairs. Recurrency recommends items to purchase based on net stock and available quantities, providing a clear snapshot of what needs replenishment.
PO Review Screen
After selecting your items, click Next to move to the Review screen. Here, you’ll see a summary of all the Purchase Orders (POs) and Transfers that are about to be created, including:
Location(s)
Percentage to target
Total number of lines (items)
Total costs
Recommended efficiency actions
Finalizing your Purchase Orders
Once you’ve reviewed the POs, you can send them to your ERP (e.g., Prophet 21) to finalize the order. Remember, after creating POs, always return to your ERP to send the PO to the supplier.
Optimization Features
Recurrency provides several features to enhance purchasing efficiency within the PO workflow.
Transfers in the PO Flow
What Is It?
Transfers in the PO Flow allow you to reallocate existing inventory from one location to another, rather than placing a new order with the supplier. This feature displays transfer options directly within the PO flow, enabling you to choose transferring overstock from another location to meet the requirements at the purchasing location. This helps minimize unnecessary purchases and optimizes inventory across multiple locations.
Who Should Use It?
This feature is particularly useful for companies focusing on location-based inventory management, it allows them to efficiently balance stock while cutting down on new orders from suppliers.
Ideal for users managing multiple locations without aggregating inventory into a single line (i.e. starting POs via the Purchase Targets page, or via Purchase Groups without aggregating quantity to order).
Purchase Autocomplete
What Is It?
Recurrency’s Autocomplete feature streamlines your purchasing process by recommending items based on units, dollars, volume, or weight. This helps you efficiently meet purchase targets while minimizing manual effort, making it easier to complete POs.
Who Should Use It?
Ideal for planning teams focused on optimizing orders for free freight or meeting specific pricing thresholds. This feature is particularly beneficial when regulations require orders to meet or exceed a certain quantity, such as filling a shipping container or maximizing supplier discounts.
Group Buys
What Is It?
Group Buys allow you to combine purchases across different locations, simplifying the ordering process. This feature can help improve your negotiating power with suppliers by consolidating orders.
Who Should Use It?
Ideal for teams managing multiple supplier locations who want to optimize purchasing economics. Group Buys are particularly useful when individual locations may not meet supplier targets on their own, enabling users to combine requirements on an ad hoc basis for better pricing and efficiency.
Transfer Backorders
💡 Please note that this is a company-wide setting and requires an admin to enable it.
What Is It?
Allows for automatic creation of transfer backorders when inventory is received at the purchasing location. This feature minimizes the risk of double purchasing and enhances overall inventory management.
Who Should Use It?
This setting is recommended for organizations using Group Buys, as it streamlines the process of reallocating inventory to the requirement location once it arrives.