💡 The Recurrency Purchasing Module is designed to streamline your purchasing processes and enhance efficiency. Comprising five key tabs—Purchase Targets, Purchase Groups, Vendors, Inventory, and Purchase Status—this module provides the tools necessary to optimize your purchasing strategies and inventory management.
Purchase Targets
The Purchase Targets tab allows you to efficiently manage purchasing by tracking supplier-locations and their items. Recurrency marks supplier-location pairs as "Ready" when items are ready for purchase, based on predefined targets or review cycles, ensuring timely ordering. Purchase Targets gives you a flexible purchasing approach that focuses on specific suppliers and locations, aligning with your unique inventory needs.
Purchase Groups
The Purchase Groups feature streamlines the purchasing process by allowing users to define, save, and manage groups of locations for efficient purchasing from a single supplier. This capability eliminates the need to recreate groups for each purchase, significantly reducing errors and enhancing workflow efficiency—especially for organizations using a hub-and-spoke model.
Once Purchase Groups are established, users can easily initiate purchase orders for any individual group or multiple groups simultaneously, simplifying the ordering process and improving overall coordination.
Purchase Orders
This tab allows users to search and review purchase orders from the past two years. Key details such as total amounts, line counts, and specific line item information can be examined. Advanced filtering options enable users to narrow down results based on locations, suppliers, or individual buyers, facilitating effective order management.
Purchase Status
The Purchase Status tab displays all stockable and backordered non-stock items by their purchase status across locations. Use this tab to key status details on item-location pairs, including but not limited to quantity to order, net stock, and days of supply left, improving inventory management and ensuring that purchasing teams can respond proactively to inventory needs.
Vendors
The Vendors tab provides essential insights into vendor performance, allowing users to compare year-to-date purchases and track open or completed purchase orders by location. This visibility helps in managing supplier relationships and optimizing purchasing decisions.
💡 Pro Tip: Click on the Supplier ID to access the supplier-specific page. Select the Purchase Order Lines option to view all order lines for that supplier. You can filter by "Open" to see all purchase order lines that haven’t been fulfilled, making it easy to identify items to follow up on with suppliers.
Inventory
The Inventory tab offers a comprehensive view of item specifics, including available quantities by location, sales history, order lines, top customers, and product groups. This information is crucial for effective inventory management and demand forecasting.